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Migrating from Office Deployment Tool to WPS Office: A Simpler Approach

Kane William by Kane William
August 7, 2025
Reading Time: 5 mins read
WPS Office
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Many organizations use the Office deployment tool to manage Microsoft Office installations across multiple devices. While powerful, its complexity—XML configurations, command-line operations, and license management—often becomes burdensome. If you’re seeking a straightforward alternative without deployment scripts, WPS Office offers full document compatibility with a fraction of the setup effort.

Why Consider Migration?

Common ODT Challenges:

  • Steep learning curve for non-technical users
  • Time-consuming XML configuration and testing
  • Ongoing license costs and subscription management
  • Manual updates and patch deployments

WPS Office Advantages:

  • Free forever version with no hidden costs
  • Single-click installation (under 2 minutes)
  • 100% compatibility with .docx, .xlsx, .pptx files
  • Lightweight design (1/3 the size of Microsoft Office)

Step-by-Step Migration Process

1. Uninstall Microsoft Office (Deployed via ODT)

  • Windows Settings > Apps > Microsoft 365 > Uninstall
  • For enterprise deployments, use your existing Office deployment tool script with <Remove All=”TRUE” /> in the XML configuration.

2. Download and Install WPS Office

  • Visit WPS Office deployment tool
  • Click “Free Download” (no configuration files needed)
  • Run the installer (no admin rights required for single users)

3. Transfer Settings and Templates

  • Custom Templates: Copy from C:\Users\[User]\Documents\Custom Office Templates to WPS Office\templates
  • Quick Access Toolbar: Export settings via WPS Settings > Backup & Restore
  • Keyboard Shortcuts: Fully compatible with Microsoft Office defaults

4. Import Existing Documents

WPS automatically:

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  • Opens all Word, Excel, PowerPoint files
  • Preserves formatting, charts, and macros
  • Maintains edit history and tracked changes

Feature Comparison

TaskOffice Deployment ToolWPS Office
Installation Time30-60 mins (with config)2 minutes
Cost$99+/user/yearFree
Multi-Device SyncRequires OneDrive setupBuilt-in WPS Cloud
PDF EditingLimitedAdvanced toolkit
Template LibrarySeparate downloads10,000+ free templates

Post-Migration Tips

  • Collaboration: Share files via WPS Cloud (supports real-time co-authoring)
  • Training: Use the built-in “WPS Academy” for interactive tutorials
  • Advanced Features: Enable AI-powered tools (PDF to Word conversion, data analysis)

When to Keep Using ODT

Stick with the Office deployment tool if you require:

  • Enterprise-scale update controls
  • Group Policy integration
  • Specific Microsoft 365 compliance features

For most users, especially small businesses, educators, and individuals—WPS Office delivers comparable functionality without complexity.

FAQs: Migrating to WPS Office

Q1: Will my old Office files open in WPS?

Yes. WPS supports all Microsoft formats (.docx, .xlsx, .pptx) without conversion.

Q2: Can I use Microsoft Office add-ins in WPS?

Some basic add-ins work, but VBA macros require the paid WPS Pro version ($29.99/year).

Q3: How to migrate Outlook data to WPS?

WPS includes “WPS Mail”—a lightweight email client. Export Outlook PST files and import them via WPS Mail settings.

Q4: Is cloud storage compatible?

Yes. WPS integrates with OneDrive, Google Drive, and Dropbox.

Q5: Does WPS work with ODT-deployed Office licenses?

No. WPS is separate software. Cancel Microsoft 365 subscriptions after migrating.

Q6: Can I deploy WPS Office enterprise-wide?

Yes. Business editions include centralized deployment tools (simpler than ODT XML).

Q7: Will Excel formulas work identically?

95% of common functions (VLOOKUP, SUMIF) perform the same. Test complex macros first.

Q8: Where are documents saved by default?

C:\Users\[User]\Documents\WPS Office Files (customizable in settings).

Q9: How to update WPS Office?

Automatic updates (toggle in settings) or manual downloads from their website.

Q10: Where to learn advanced WPS features?

Access free tutorials at WPS Academy.

Final Recommendation

The Office deployment tool excels in complex enterprise environments but overcomplicates basic Office deployments. For hassle-free document editing across Windows, Mac, and mobile devices, WPS Office provides a competitive alternative—especially when cost and simplicity matter.

Kane William

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