Many business owners around the world can say without any doubt that virtual offices are a perfect choice for most companies. We definitely support them. Virtual offices provide a huge amount of benefits. Really often, such kinds of offices are located in the centres of capitals and big cities. Let’s imagine that you have your virtual office in London; it’s a wonderful place, a modern building somewhere in the heart of the city. It will definitely impress your clients.
Nowadays, it is possible to get such a great place even for a low price; for example, you can check prices on the Hoxton Mix website. Using the service, any entrepreneur has the opportunity to register their company at the virtual office address, in a place different from their place of work.
This way, you can get a benefit from a prestigious address, which gives you fame and opportunities for attracting new clients.
This mode of operation also involves the possibility to buy service packages, such as:
- mail management
- call forwarding to landline and mobile phones
- rental of meeting rooms
Virtual offices are attracting more and more companies because of the cost savings and productivity boosts they can provide. It is actually an effective method to increase profits without raising prices. In addition, an easy form of management and affordable package services facilitate the relationship between the customer and the company.
What are the main advantages of buying virtual office plans?
In the previous paragraph, we mentioned what kind of service packages virtual offices offer for their users. Now let’s look at how buying these plans affects your company’s productivity.
First, it’s important to point out that the virtual office format allows you to free yourself and your employees from time-consuming tasks, such as finding and maintaining premises or even going through some of the administrative procedures inherent in obtaining a registered office.
What’s more, you can purchase a mail management plan, which means receiving your mail directly from the business centre where you are registered.
There is also a plan to scan your emails. It consists of scanning the mail that arrives at your company’s address every day, and this package gives you direct access to it via email or in your personal account. The process is automatic and absolutely safe. All you need to do is browse and download.
This service is fully automated in order to provide you with your company’s mail as quickly as possible. Your data remains completely secure and is shared only with you. Impeccable service and a guarantee of the security of your mail are one of the main values of the virtual office industry.
Second, delegating this activity saves you time. All you have to do is check your mail. You can then save the files to your personal folders if you wish and use them whenever you want.
What is email scanning service included in a virtual office?
The “Mail Management” function is available to all customers who have chosen the virtual office format for themselves. Mail scanning, in general, can be a perfect option for all business managers.
Of course, this feature is often used by highly mobile entrepreneurs, those who are constantly on the move and who need to be sure that they always receive their mail, wherever they are.
Also, very busy managers are fans of this feature, if your day is scheduled to the minute, you need to delegate this administrative task, rather than spend time scanning yourself.
Scanning is for anyone with a head office address different from their work address and who wants to receive mail on the same day it is delivered. This is exactly what will suit entrepreneurs, well-organized people, responsible workers and digital enthusiasts.
This is for those people who want to focus on growing their business rather than the boring and time-consuming tasks of office life.
What are the practical reasons to choose a virtual office?
In addition, the virtual office will allow you to manage your mail better. You can be sure that your mails will be saved, sent to the address of your choice or scanned for sending to you by email or messenger. A virtual office takes into account absolutely all your needs.
Also, you can get help with your calls; virtual office services can take care of maintaining the phone connection and forwarding calls to wherever you want. Moreover, some virtual offices offer other secretarial services and even personal assistants to their clients.
Finally, you have the option of renting conference rooms or a full office from time to time to receive clients in a professional environment.
Now, we suggest you consider in more detail the practical advantages of using a virtual office:
- Price: Much cheaper and more limited than renting space. You do not have to spend money cleaning the office or paying fees to maintain the building.
- Flexibility: thanks to the virtual office, you can manage various processes from anywhere in the world, online.
- Prestigiousness: Often the fact that the company’s head office is located in a prestigious area can ensure a certain loyalty of customers and even attract them.
- Protection of your data: It is always safer not to reveal your personal address but to use an office address.
- Security: First of all, you need to remember that the safety of employees is always in the first place, so by working remotely and using a virtual office, you minimise the risk of the spread of diseases such as COVID-19 and ensure the stable operation of the company.
The decision to choose a virtual office for work has already become a very beneficial decision for many companies in Britain and even abroad. Your virtual office in London offers many financial and practical benefits for you and your employees. In addition, office registration is very fast nowadays; you can get a full package of services and experience all the delights of labour delegation the very next day after registering your virtual office.
David Prior
David Prior is the editor of Today News, responsible for the overall editorial strategy. He is an NCTJ-qualified journalist with over 20 years’ experience, and is also editor of the award-winning hyperlocal news title Altrincham Today. His LinkedIn profile is here.
